Did You Know? Archive your email with Zimbra Desktop!

Did you know that you can archive your email if you use Zimbra Desktop?

Using the Zimbra Web Client, all of your email is stored in a cloud or on a server, and you cannot archive the data or save it to your computer.

In Zimbra Desktop, there is a section in the overview pane titled “Local Folders”, as shown below. When Zimbra Desktop is open, you can move any email into a local folder, and it will be stored on your computer.

So, create any folder you like. In the example below, I created a folder titled “Archive”. Move messages into the folder to save them on your computer!

Zimbra Desktop Local Folders

Note: When you open your account with the Zimbra Web Client, the email will still be displayed in the original mail folder. This is because the Archive folder does not exist in the Zimbra Mail Client.

Click here to download Zimbra Desktop now!

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11 Responses to Did You Know? Archive your email with Zimbra Desktop!

  1. Nicole June 1, 2016 at 5:33 PM #

    Hi Gayle,
    Thanks for this info, I had no idea I could do that with Zimbra Desktop and it’s time I start archiving some emails. Really helpful!
    Nicole

    • Gayle Billat June 1, 2016 at 5:56 PM #

      I’m happy to help, Nicole. Stay tuned for more great Zimbra Desktop tips.

  2. Kevin Whited June 3, 2016 at 12:43 PM #

    We’re a long time zimbra user. I can’t imagine why zimbra hasn’t invested a little more into the desktop application there a couple deficiencies that keep our organization from moving away from outlook. The integrated web browser in the desktop application doesn’t support paste from clipboard so users cannot simply copy and paste images into an email. This has worked for years in the web client using all standard browsers but the Zimbra desktop remains out of date in this regard please upgrade he browser in zimbra desktop it would go a long way in improving the usability of the application.

  3. sbobet June 8, 2016 at 8:33 AM #

    We’re a long time zimbra user. I can’t imagine why zimbra hasn’t invested a little more into the desktop application there

    • Jorge de la Cruz
      Jorge de la Cruz June 8, 2016 at 11:29 AM #

      Hello sbobet,
      We are back in business with Zimbra Desktop, we have an Open Beta for ZD 7.2.8 – http://info.zimbra.com/try-zimbra-desktop-7.2.8 And we are currently trying an internal Releases as well with much more new features, and improved Back-end.

      We will keep you posted about the new upcoming features and Releases about Zimbra Desktop

      Best regards

  4. Adam Cody June 8, 2016 at 2:37 PM #

    It would be good if the article stated clearly if it was “copying” or “moving” the message into the archive folder. And then to clear up the last section, Note, under that context .

  5. Swati Singh August 31, 2016 at 7:33 AM #

    Thanks for this post, it’s really nice to about email archiving,I m going to share this link with other members for better feelings to know about email archiving

  6. sbobet December 8, 2016 at 8:03 AM #

    Thank you for information.

  7. Julian January 25, 2017 at 4:07 PM #

    I’m really fond of archiving mails in local files.
    Problem: on my new PC, the local files are not indexed for search!!! I can still read archived emails, but any search would result in a “no result found” message. It’s so frustrating. The archive is almost useless without the search engine

  8. Eric February 1, 2017 at 2:01 AM #

    why is it that a user cant create local folder in zimbra desktop are there any solution to this

  9. Trinité March 22, 2017 at 10:05 AM #

    hi Gayle
    how can I find and access these archived emails later without logging in to zimbra? I’m using a mac.
    thanks
    Trinité