Did You Know? Collaborating with the Zimbra Briefcase

Did you know that you can collaborate with co-workers using the Zimbra briefcase?

Simply share a briefcase folder, and members of your project team can:

  • Upload files
  • Download files
  • Check files in/out
  • Manage versions of files

Checking Files In/Out 

Project team members can collaborate on files by checking a file out, making edits as needed, and checking the updated file back in.

While the file is checked out, users will see a lock icon. This prevents multiple users from making changes to the file simultaneously.

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Note: You must have a share to the briefcase folder to check files in/out.

  • To check a file out of the briefcase, right-click the file and select Check Out File.

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The lock icon shows that this file is now locked and others cannot check the file out for editing.

  • To check a file back into the briefcase, right-click the file and select Check In File. If you did not change the file, select Discard Check Out.

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You will be prompted to add notes about the version you are uploading.

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Managing File Versions

You will see each version of the file listed in the briefcase.

  • To manage file versions, right-click on any early version and select Restore as Current Version.

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3 Responses to Did You Know? Collaborating with the Zimbra Briefcase

  1. Serge February 11, 2016 at 6:14 AM #

    Briefcase is absolutely unusable stuff as is. Developers, please make different settings for Briefcase storage quota and ability to set different directory (for using with NAS or simply another HDD, bigger and probably slower), I think it is normal to have 10gb quota as mail storage and 500gb as Briefcase… Mail storage must be fast but Briefcase storage may be slower but bigger. And client software needed too (like GDrive, DBox, OC and others…). I’m using OwnCloud now as file storage – better solution :)
    May be easy solution will be add possibility to use external storage (FTP, WebDAV, SMB) as user optional settings.
    Thank You.

  2. J.T Smith February 16, 2016 at 1:09 PM #

    This is a pretty sweet feature!

  3. orsomannaro August 16, 2016 at 1:07 PM #

    +1 for owncloud as briefcase storage

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